Tag Archives: compliance

Power BI and Data Security – Compliance and Encryption

Power BI Security Logo

As Power BI becomes more prevalent in data analytics and visualization within the enterprise, data security becomes a significant concern. Power BI at its best is deployed to the Power BI service hosted on Microsoft’s Azure platform. Every enterprise should understand the level of security available with their data. Companies who have made the leap to cloud technologies such as AWS, Microsoft Azure, Salesforce, and Microsoft Office 365 should have an understanding of the data compliance and security capabilities of those solutions. However, companies who want to take advantage of Power BI but have just started their cloud journey or are cloud adverse need to know the nuances of Power BI and security.

I have been involved with data and cloud security questions a lot of the past few years. With Power BI’s rise in significance, I have had to answer more specific questions about the service. In order to provide proper guidance and not have a reference for myself, I am putting together a short series of posts on various data security items in Power BI. The topics included enterprise gateway, privacy levels, data classification, and compliance. The focus of these articles are related to using the Power BI service as this is the cloud implementation of Power BI. The desktop has setting which impact deployment of assets, but is not the focus of this series.

The Power BI service is updated frequently. These articles were created based on the Power BI implementation in early April 2017. You may find improvements and changes that impact your experience that are based on newer releases. Feel free to add comments to highlight changes.

Power BI Compliance

Let’s start with the highest level of data security and that is compliance. I previously published a post about Power BI’s inclusion in the Microsoft Trust Center. Power BI became compliant nearly a year ago in April 2016. This was a huge step forward for being able to use Power BI in the enterprise.

PowerBI Compliance 2016

You can find the latest Power BI compliance here. This same site has additional security information I will refer to throughout the posts including high level information about data security and privacy.

Power BI and Data Encryption

One of the key areas of concern is related to data when it is added or passed through the service. In this section, we will review the how Power BI handles data at rest and data in transit. The content below is summarized from the Power BI Security Whitepaper (published September 2016).

Power BI Data at Rest

Data at rest is always encrypted in Azure. Depending on the type of data, Power BI uses encrypted storage in Azure Blob Storage and Azure SQL Database. Refer to the security whitepaper for details on how the encryption keys are handled.

The table below gives a summary of how data at rest is handled based on the data source or how the data is delivered to the visuals.

Data Source Metadata Data
Live Connection (Analysis Services) Nothing stored except database name encrypted in Azure SQL DB Nothing Stored
Direct Query (SQL Server, Oracle, etc.) Encrypted in Azure Blob Storage Nothing Stored
Pushed or streamed data Encrypted in Azure Blob Storage Depending on version, encrypted in either Azure Blob Storage or Azure SQL Database
Data loaded into model (data may be refreshable or nonrefreshable) Encrypted in Azure Blob Storage Encrypted in Azure Blob Storage

Power BI Data in Transit

Simply put, data is always encrypted in transit. The following is a direct quote from the security white paper:

All data requested and transmitted by Power BI is encrypted in transit using HTTPS to connect from the data source to the Power BI service. A secure connection is established with the data provider, and only once that connection is established will data traverse the network.

Power BI Data “in use”

As data moves to the dashboards and reports to be visualized, some data elements are cached to improve performance. Data is often cached for even Direct Query connections to improve dashboard performance. Cached data is encrypted and stored in an Azure SQL Database. Pinned visuals in the Power BI dashboards such as Excel and SSRS visualizations are also encrypted and cached in an Azure SQL Database.

References

Power BI Added to Microsoft Trust Center

Microsoft Trust Center – Power BI

Webinar: A walkthrough of Power BI Security and administration considerations

Power BI Security White Paper

Power BI Is Finally in the Azure Trust Center

With the most recent announcement of Power BI’s inclusion in the Azure Trust Center, it is a good time to review where we are today with Power BI security and compliance as it relates to various customer needs. I do a lot of work with financial, energy, and medical customers. These groups represent a large amount of compliance and regulation needs. I wanted to understand where we are today and this announcement is significant.

What’s in the Announcement?

One the primary roadblocks to accepting the Power BI service has been the lack of compliance and concerns around security. Microsoft has been making a number of enterprise level improvement to the Power BI service and desktop. Power BI now has the following compliance certifications:

PowerBI Compliance 2016

This announcement shows Microsoft’s continued commitment to security and compliance in its cloud based products. While Power BI is not yet to the level of Office 365, some key compliance areas are now covered.

I think the most significant compliance certification is HIPAA/HITECH which removes barriers related for the medical industry. As hospitals, insurance companies, and providers scramble to meet reporting demands from their customers and the government, Power BI gives them a flexible reporting and visualization platform to meet those needs. It will empower self-service in the organizations and departmental or enterprise collaboration with data. The HIPAA/HITECH certification will allow them to use the platform with more confidence and security.

Beyond medical, more institutions will be able to rely on Power BI in a manner that is compliant and safe. As Microsoft continues this journey with Power BI and its other Azure based offerings, customers will be able to react more quickly to the changing business and regulatory environments with confidence in the security and management of their data.

The Reality – You Are as Secure as You Choose to Be

Even with this significant move by Microsoft, you are still responsible for implementing a secure, compliant solution. Microsoft is merely providing tools that are secure and will comply with regulations if implemented correctly. The key to a secure environment will always be you. The data you use and analyze with Power BI is ultimately your responsibility.

I encourage you to review the following resources in addition to the ones above as you determine your security and compliance within the Power BI product: